How to Apply for a BG Check (Pre‑Application)

Published: 28 September 2025 · Reading time: ~6 min

This article walks you through the exact on‑screen flow to submit your BG Check pre‑application on KleinPruf. The process is simple: start the form, enter your personal details, choose the institutions you need (e.g., ZAB for education or ZAV for visa/employment), pick optional add‑ons, and confirm.

Quick Start

1. Click “BG Check beantragen” (Apply for BG Check).
2. Fill in your personal information under 1. Konto (Account).
3. Complete the subsequent tabs for documents, education, work, and references.
4. Select the institutions you need (see recommendations below).
5. Choose your payment package and any add‑ons.
6. Tick the three final consent boxes and click Finish.
7. Because this is a pre‑application, your consultant will contact you to collect any missing details.

1) Start: “BG Check beantragen”

On the landing section, press the “BG Check beantragen” button to open the application wizard. This activates your account and takes you to the multi‑step form.

2) Account Information (1. Konto)

Enter the following fields exactly as they appear on your official documents:

• First name / Last name
• Country
• Date of birth
• Phone number
• Citizenship: select German or Non‑German when prompted

Tip: This is a pre‑application. You may submit with missing items—your consultant will follow up to complete everything.

3) Documents & Background (Tabs 2 → 7)

Progress through the top tabs. Names may differ slightly, but you will typically see:

• 2. Dok. – Upload identity/passport and other core files.
• 3. Ausb. – Education details (school, degree, graduation year).
• 4. Arbeit – Employment history (roles, dates, duties).
• 6. Ref. – Professional references.
• 7. RP – Any additional declarations/permissions required.

4) Choose Institutions (What to select?)

On the right‑hand panel, select the institutions you want us to handle. Common options include:

• ZAB – Recognition of foreign qualifications (education equivalence)
• ZAV – Placement & Advisory (BA) (visa/work‑related clearances)
• Federal Office of Justice – Criminal Record Certificate
• Notary – Certified copies
• Background Check – Identity/Record verification
• Bank – Document confirmation

Recommendations:

• Hiring / Employer screening: Select all options for a comprehensive check.
• Education / Scholarship: Select only ZAB.
• Visa / Work permit: Select only ZAV.

5) Payment & Add‑Ons

On the payment page, choose your base package and any optional add‑ons. Typical add‑ons are:

• Authenticity (document and identity authenticity checks)
• Bank documents (verification of banking paperwork)
• Criminal/Compliance (criminal record & compliance screening)
• Employment & References (ZAV)
• Education Proof (ZAB)

Prices are displayed on the screen and may change over time. Select the add‑ons that match your goal and proceed to payment.

6) After You Submit

• Your pre‑application is recorded.
• Your assigned consultant reviews it and contacts you to complete any missing items.
• Institution choices and add‑ons can be adjusted with your consultant if needed.

Tips & Common Mistakes

• File names: Use clear names like Passport_AhmetYilmaz.pdf.
• Date format: Follow the on‑screen format (usually DD.MM.YYYY).
• Contact details: Make sure your email and phone are correct for follow‑ups.
• Institution choice: Picking unnecessary options can increase cost. Use the recommendations above.
• Consents: The Finish button only activates after all three boxes are ticked.

FAQ

How long does it take?
Timelines vary by institution and selected add‑ons. Your consultant will provide an estimate after submission.

Can I apply from abroad?
Yes. Choose your current country under Country; the process can be handled remotely.

I’m missing a document. Can I still submit?
Yes. Because this is a pre‑application, your consultant will help you complete the rest.

Is my data protected?
Data is used solely for contact and processing your request, in line with our privacy notice.

Wrap‑Up

Start with the “BG Check beantragen” button, fill out your basics, pick the right institution (ZAB for education or ZAV for visa/work), and add only what you need. We’ll handle the rest and follow up for any missing pieces.